Organizational Change Process and Annual Calendar

Organizational change is a complex process that involves numerous systems and moving pieces across many areas including HR, Finance, and Information Technology. This page, along with the Important Links for HR/Payroll and Finance page, will assist units in understanding how organization change works at MSU, the responsibilities of the unit requesting the change, and the timeline for changes.

To discuss other organization change requests for which fact sheets are not available, including changes to an organization at or above the MAU level, creating U2s or below, or a large organization restructuring, please contact OPB staff responsible for OOI.

  • Organization Change Time Frames - This table includes information on the approximate length of time it takes to complete the most frequently requested organization changes and which types of changes require a meeting with the planning group.
  • Annual Organization Change Calendar (PDF) – Since OOI is the system of record for all organizations at MSU and interfaces with many other systems, there are specific times of the year that certain organization changes are unavailable as to not interfere with reporting. This calendar contains general guidelines for when specific organization change functions are typically available.
  • Frequently Asked Questions - This page contains answers to questions that are often asked when a unit is considering an organization change and will be updated on an ongoing basis. If the answer to your question is not found here or contained in any of the materials on this page, please contact OPB staff responsible for OOI.
  • Organization Planning Packet (PDF) – This document contains additional pertinent information on organization changes as it relates to Finance/KFS (accounts, assets, roles), HR/SAP, and Security/ITS (information on security access changes, ARM forms, etc.), and Cognos/EP (budget planning, salary distribution, etc.).
  • Organization Change Flow Chart (PDF) – This chart displays how organization changes interface between systems, including OOI, Finance/KFS, HR/SAP, Cognos/EP, and Security/ITS.


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